| Time Line
| Need
| X
| Comments
|
Up to 12
months
in advance
| Establish Missions Committee
| .
| Six to twelve members committed to missions
|
| First Committee meeting
| .
| Pray and organize to accomplish tasks listed below
|
| Define purpose of conference
| .
| To be informative and/or recruitment and/or raise funds, etc.
|
| Determine length of conference
| .
| Sun through Sun, or Wed through Sun, or Fri, Sat, Sun, etc.
|
| Determine general time range
| .
| Eg: Last week in January - second week in February, etc.
|
| Build list of petential main speakers
| .
| Based on conference purpose and recommended speakers
|
| Work on missions purpose and plan
| .
| What and how you want your missions effort to produce
|
10 months
in advance
| Committee meeting
| .
| Pray for conference and missions, work on purpose and plan
|
| Secure conference main speaker, set date
| .
| Speaker availability usually drives specific dates
|
8 months
in advance
| Committee meeting
| .
| Pray for conference and missions, refine purpose and plan
|
| Publicity
| .
| Issue frist publicity to congregation about upcoming conference
|
6 months
in advance
| Committee meeting
| .
| Pray for conference and missions, approve purpose and plan
|
| List of Missionaries to attend
| .
| Build list of missionaries you wish to be part of conference
|
4 months
in advance
| Committee meeting
| .
| Pray for conference and missions
|
| Finalize list of Missionaries to attend
| .
| Based on missions philosophy, geographical location, type minitry, etc.
|
| Name Conference Coordinators
| .
| Leaders for each aspect of the conference
|
3 months
in advance
| Committee meeting
| .
| Pray for conference, missions, and confirm details are on track
|
| Begin an aggressive campaign to promote the conference
| .
| Use all available means to inform the church about the conference
|
| Review all conference details
| .
| Double check all details to make sure all issues are covered
|
| Small group prayer meetings
| .
| Organize structure for numerous small groups to pray for the conference in the final weeks before the conference
|
2 months
in advance
| Committee meeting
| .
| Pray for conference and missions
|
| Solicit church for hospitality
| .
| Use bulletin inserts to solicit those who will provide lodging, meals, and home meetings
|
1 month
in advance
| Committee meeting
| .
| Double check all conference details, pray for conference
|
| Small group prayer meetings
| .
| Implement small group prayer meetings
|
3 weeks in
avance
| Committee Meeting
| .
| Brief meeting after church to pray for conference and handle any last minute details
|
2 weeks
in advance
| Committee Meeting
| .
| Brief meeting after church to pray for conference and handle any last minute details
|
In the week
before
| Committee Meeting
| .
| Brief meeting after church to pray for conference and handle any last minute details
|
Conference
week
| Conference staff meeting
| .
| Make certain each participant (guests and locals) understand when, where, and what their responsibilites are and how to get there
|
| Conduct the conference
| .
| Continually monitor every event to make certain everything functions and correct any issues
|
| Conference Prayer
| .
| Make certain every opportunity for individual and coporate prayer are taken
|
In the week
after
| Committee Meeting
| .
| Prayer - Thanksgiving for conference and specific needs that arose during the conference
|
| Notes of thanks
| .
| Secretary and/or Chairman send thank you notes to missionaries and families who were hosts during conference
|
| Expenses
| .
| Make sure all conference expenses are paid, honorarium for main speaker and at least travel expenses for missionaries
|
In the
month
after
| Committee meeting
| .
| 3Cs - Critique, confirm, and correct
|
| Begin planning for next year
| .
| Start over (include review of purpose, plan, philosophy)
|