The table below is a Time Line to be help a church
organize and conduct it's inital Missions Conferene.

Conference | Uganda Mission Home

Time Line Need X Comments
12 months
in advance
Establish Missions Committee . Six to twelve members committed to missions
First Committee meeting . Pray and organize to accomplish tasks listed below
Define purpose of conference . To be informative and/or recruitment and/or raise funds, etc.
Determine length of conference . Sun through Sun, or Wed through Sun, or Fri, Sat, Sun, etc.
Determine general time range . Eg: Last week in January - second week in February, etc.
Build list of petential main speakers . Based on conference purpose and recommended speakers
Work on missions purpose and plan . What and how you want your missions effort to produce
10 months
in advance
Committee meeting . Pray for conference and missions, work on purpose and plan
Secure conference main speaker, set date . Speaker availability usually drives specific dates
8 months
in advance
Committee meeting . Pray for conference and missions, refine purpose and plan
Publicity . Issue frist publicity to congregation about upcoming conference
6 months
in advance
Committee meeting . Pray for conference and missions, approve purpose and plan
List of Missionaries to attend . Build list of missionaries you wish to be part of conference
4 months
in advance
Committee meeting . Pray for conference and missions
Finalize list of Missionaries to attend . Based on missions philosophy, geographical location, type minitry, etc.
Name Conference Coordinators . Leaders for each aspect of the conference
3 months
in advance
Committee meeting . Pray for conference, missions, and confirm details are on track
Finalize all faculty who will attend . This allows scheduling, housing, meals, etc.
Review all conference details . Double check all details to make sure all issues are covered
Small group prayer meetings . Organize structure for numerous small groups to pray for the conference in the final weeks before the conference
2 months
in advance
Committee meeting . Pray for conference and missions
Solicit church for hospitality . Use bulletin inserts to solicit those who will provide lodging, meals, and home meetings
1 month
in advance
Committee meeting . Double check all conference details, pray for conference
Small group prayer meetings . Implement small group prayer meetings
3 weeks in
avance
Committee Meeting . Brief meeting after church to pray for conference and handle any last minute details
2 weeks
in advance
Committee Meeting . Brief meeting after church to pray for conference and handle any last minute details
In the week
before
Committee Meeting . Brief meeting after church to pray for conference and handle any last minute details
Conference
week
Conference staff meeting . Make certain each participant (guests and locals) understand when, where, and what their responsibilites are and how to get there
Conduct the conference . Continually monitor every event to make certain everything functions and correct any issues
Conference Prayer . Make certain every opportunity for individual and coporate prayer are taken
In the week
after
Committee Meeting . Prayer - Thanksgiving for conference and specific needs that arose during the conference
Notes of thanks . Secretary and/or Chairman send thank you notes to missionaries and families who were hosts during conference
Expenses . Make sure all conference expenses are paid
In the
month
after
Committee meeting . 3Cs - Critique, confirm, and correct
Begin planning for next year . Start over (include review of purpose, plan, philosophy)

Conference | Uganda Mission Home